Title:  Internal Communications, Supervisor

Job Details

Main Purpose of Job

Oversee team responsibilities, foster a collaborative environment, ensure high-quality results, and contribute to the continuous evolution of departmental processes.

Strategic Responsibility

• Oversee team operations, ensuring alignment with strategic objectives
• Manage and delegate tasks effectively, monitoring progress
• Foster team collaboration and communication
• Develop and train team members
• Report on team achievements and challenges to higher management

Functional Responsibility

• Plan and execute corporate events, exhibitions, conferences, forums, product launches, and internal events.
• Develop detailed event plans, timelines, budgets, and project schedules.
• Coordinate end-to-end event logistics, including venue selection, registrations, accommodation, transportation, catering, and hospitality.
• Manage exhibition participation, including booth design, construction, branding, and operational readiness.
• Coordinate with internal stakeholders to ensure alignment on objectives, messaging, and event deliverables.
• Liaise with external agencies, event organizers, contractors, suppliers, and service providers.
• Prepare event budgets, monitor expenditures, and ensure cost-effective delivery.
• Manage procurement requirements, including RFQs, purchase requests, purchase orders, and vendor contracts.
• Ensure all branding and communication materials comply with corporate identity guidelines.
• Coordinate production of event collateral, promotional materials, giveaways, signage, and digital assets.
• Supervise on-site event operations and resolve operational issues during event execution.
• Coordinate executive participation, VIP protocols, speaker arrangements, and official delegations.
• Monitor event milestones and provide regular progress updates to management.
• Conduct post-event evaluations, including KPI measurement, attendee feedback, ROI analysis, and lessons learned.
• Maintain an annual corporate events and exhibitions calendar.
• Build and maintain relationships with exhibition organizers, industry associations, and strategic partners.
• Ensure compliance with company policies, safety requirements, and event regulations.
• Maintain an inventory of exhibition assets, promotional materials, and event equipment.
• Identify opportunities to enhance the company's visibility and return on investment through events and sponsorships.
• Support cross-functional communication to ensure seamless event delivery.
• Perform other duties assigned by management related to corporate events and exhibitions.

Education

Experience & Language

Minimum 5 years

Arabic and English - proficient.

Working Relation

Competencies

Relevant Industries